Your event at EERA

Are you looking for a fully equipped meeting room for your event?

EERA’s office is located in the heart of Brussels, only a stone’s throw from the European neighborhood.

Its spacious meeting room (approx. 90 sqm) with view on a quiet side street of Porte de Namur is perfectly suited for meetings, seminars and workshops offering a modern, welcoming space to work and network.

The separate entrance allows for privacy and the adjacent coffee area with a small kitchen offers ideal conditions for setting up catering without disturbing the event.

The meeting room is technically fully equipped.

Room layouts and capacity

The layout of the room can be adjusted either as U-shape or classroom set up. Please kindly note that the standard setup for the room is U-shape style. Other room layouts have to be set up by the event organizer. The room must be returned to U-shape style setup after the event.

Maximum capacities:

  • Classroom: 30 pax
  • U-shape: 20 pax


Technical equipment

  • Free WiFi
  • Two screens (big and small)
  • Videoconference set up (with ambient microphones and speakers) 
  • Two wireless mics available 
  • 3 flipcharts incl. markers


  • Excellent access to public transport
    (stop “Porte de Namur” – metro lines 2 and 6, bus lines 34, 54, 64, 71 and 80)
  • European neighborhood at walking distance (e.g. 15 mins. to the European Parliament)
  • Natural daylight
  • Separate entrance
  • Separate coffee area with small kitchen


We offer to provide you with free beverages – coffee, tea, water. 

For lunch, we work together with several catering services, among which you can choose. 

Terms and conditions

Rental fee

The room can be booked for events that take place during working hours (Monday to Friday, 9 a.m. – 6 p.m.; extended hours in exceptional cases possible) for

  • Half day (up to 4 hours): 500 € (excl. VAT)
  • Full day: 800 € (excl. VAT)

The fee includes the equipment mentioned under “Equipment” and will be invoiced after the event takes place.

We offer special conditions for EERA member organisations (50% off). Events organised by member organisations in the scope of EERA activities are always free of charge.

If you wish to amend your booking (change the date or times, for example), EERA will use reasonable endeavors to comply with your request. However, we cannot guarantee that this request will be honored.

Cancellation policy

In case of cancellation, we reserve the right to invoice the following fees:

  • Cancellation 8 to 15 working days prior to the event: 25 % of the rental fee
  • Cancellation 3 to 7 working days prior to the event: 50 % of the rental fee
  • Cancellation up to 2 working days prior to the event: 100 % of the rental fee

EERA reserves the right to cancel bookings due to force majeure. A full refund will be given.

Room preparation and liability

The rental of the meeting room includes the room, the equipment mentioned under “Equipment” and standard setup in U-shape style. Other room layouts have to be set up by the event organiser. The room must be returned to U-shape style setup after the event.

The costs for cleaning are included in the above-mentioned price. Event organisers are asked to leave the room in acceptable conditions. The event organiser is responsible for any damage, breakage or theft caused by them or by attendees of their event. They will notify EERA of the accident immediately and will answer for the damage caused.


Maria Luisa Fernandez Vanoni Communications & Outreach Director